{"id":340,"date":"2012-01-18T14:12:19","date_gmt":"2012-01-18T14:12:19","guid":{"rendered":"https:\/\/www.otiss.co.uk\/w\/?page_id=340"},"modified":"2023-09-26T17:10:07","modified_gmt":"2023-09-26T17:10:07","slug":"benefits-of-being-online","status":"publish","type":"page","link":"https:\/\/www.otiss.co.uk\/w\/estate\/benefits-of-being-online\/","title":{"rendered":"Benefits of being ‘online’"},"content":{"rendered":"\n

OTISS is an online<\/strong>, secure<\/strong> website based on a geospatial information systems (GIS<\/strong>) database. The website works with all modern web browsers and is accessible via your internet, broadband and 3G\/4G connection. Data held on OTISS is fully and securely backed up on our servers.<\/p>\n\n\n\n

There are many advantages to this approach.<\/p>\n\n\n\n

    \n
  1. Teamwork within your organisation<\/li>\n\n\n\n
  2. Working with consultants and contractors<\/li>\n\n\n\n
  3. Let us do the IT!<\/li>\n<\/ol>\n\n\n\n

    1. Teamwork within your organisation<\/h2>\n\n\n\n

    Estate management is often a team effort. Depending on the nature of your organisation, the team could include; facilities manager, administration, groundsmen, caretakers, supervisors; and possibly senior management, head teachers, governors, trustees, etc.<\/p>\n\n\n\n

      \n
    • PC based applications are not good for sharing data.<\/li>\n\n\n\n
    • Many ‘multi-user’ applications typically only work on certain configured or licensed PCs. It can become a real hassle when you  ‘just need to check something<\/em>‘ but are away from your desk.<\/li>\n\n\n\n
    • The spreadsheets and reports you circulate will quickly become out of date.<\/li>\n<\/ul>\n\n\n\n

      Web-based systems are recognised as the most effective means of delivering a multi-site, multi-user solution.<\/p>\n\n\n\n

        \n
      • OTISS allows authorised users to have access to your maps, data and photos. You decide what level of access is given to each user.<\/li>\n\n\n\n
      • Use from any PC, MAC, laptop, tablet or phone that has a web browser.<\/li>\n\n\n\n
      • All users have instant access to the data they are authorised to see – and its always up-to-date!<\/li>\n<\/ul>\n\n\n\n

        2. Working with consultants and contractors<\/h2>\n\n\n\n

        Most organisations work with outside consultants and contractors – either on a project by project basis or as a longer term partnership. Effective co-operation depends on good communication and sharing of data.<\/p>\n\n\n\n

          \n
        • The maps, spreadsheets and work sheets you circulate will quickly become out of date.<\/li>\n\n\n\n
        • Over the years, you have used different consultants and contractors, and they have supplied variously formatted results and reports. How do you get a consistent set of data to guide your estate management?<\/li>\n\n\n\n
        • How do you get the photos and data they<\/span> collect into your<\/span> system and under your<\/span> control? Yes, it can be done – but is it good enough?<\/li>\n<\/ul>\n\n\n\n

          Internet web-based solutions are ideal for working with partners.<\/p>\n\n\n\n

            \n
          • Under your control, other OTISS users can be given access to all or part of your estate. You can provide access on a per-site basis: either for view-only, for update or for re-inspections.<\/li>\n\n\n\n
          • You don’t need to provide printed maps and records – its all online for authorised users to see.<\/li>\n\n\n\n
          • Your agents and contractors can directly create\/update inspection, add photos and work records. You (and they) don’t waste time on unnecessary data entry.<\/li>\n\n\n\n
          • Share other documents and reports via OTISS online storage. <\/li>\n<\/ul>\n\n\n\n

            3. Our Security<\/h2>\n\n\n\n

            We keep your data secure, so that it can only be seen and used by you and your clients.<\/p>\n\n\n\n

              \n
            • OTISS is a cloud based system hosted on our own servers that are located in a professional UK Data Centre. The data centre is physically secure and has backup power, backup servers, etc if they are ever needed.<\/li>\n\n\n\n
            • Our servers are regularly updated with all security updates, and they have firewalls, anti-virus, anti-intrusion systems that are kept up to date.<\/li>\n\n\n\n
            • Daily backups are taken of the GIS database and stored offsite. All maps, data files and photos have off-site backup.<\/li>\n\n\n\n
            • Each OTISS account has a separate username\/email and password.<\/li>\n\n\n\n
            • The HTTPS secure protocol is used for communications and data transfers to\/from your PCs and mobile devices.<\/li>\n<\/ul>\n\n\n\n

              4. Let us do the IT!<\/h2>\n\n\n\n

              With an internet based solution, you focus on with the job of managing your estate.<\/p>\n\n\n\n

                \n
              • There is no need to install and maintain expensive software on your PCs or servers.<\/li>\n\n\n\n
              • There are no upgrades for you to carry out. A real hassle with some multi-user applications.<\/li>\n\n\n\n
              • You are not relying on a single PC where all the data is stored.<\/li>\n\n\n\n
              • There are no licence keys or CDs to keep safe.<\/li>\n\n\n\n
              • There are no data backups to do.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

                OTISS is an online, secure website based on a geospatial information systems (GIS) database. The website works with all modern web browsers and is accessible via your internet, broadband and 3G\/4G connection. Data held on OTISS is fully and securely backed up on our servers. There are many advantages to this approach. 1. Teamwork within […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":328,"menu_order":60,"comment_status":"closed","ping_status":"closed","template":"","meta":{"advanced_seo_description":"","jetpack_seo_html_title":"","jetpack_seo_noindex":false,"_themeisle_gutenberg_block_has_review":false,"jetpack_post_was_ever_published":false,"footnotes":""},"class_list":["post-340","page","type-page","status-publish","hentry","entry"],"jetpack_shortlink":"https:\/\/wp.me\/P1VFWW-5u","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/pages\/340","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/comments?post=340"}],"version-history":[{"count":18,"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/pages\/340\/revisions"}],"predecessor-version":[{"id":4808,"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/pages\/340\/revisions\/4808"}],"up":[{"embeddable":true,"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/pages\/328"}],"wp:attachment":[{"href":"https:\/\/www.otiss.co.uk\/w\/wp-json\/wp\/v2\/media?parent=340"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}