The Maps web page allows you to view and edit the trees and site furniture on the estate.

Viewing the Trees and Furniture.

NB: Currently Google maps are used – but this may change in the future.

• The normal web map controls are available to pan and zoom around the map.
• Each coloured icon on the map shows the location of a tree (circle) or an item of site furniture (square).
• Site Filter: The Site box at the top of the page allows you to view different parts of the estate.
• The map will automatically zoom in to show the items on the selected site(s).
• Survey Filter: The Survey box at the top of the page changes how the trees/items are presented.
• The most recent inspection option shows all the items in the selected site(s) and the icons’ colour shows the most recently recorded “Condition” (good, fair, poor, etc). The icon colour key is shown on the toolbar.
• When a specific survey is selected, the icons’ colour shows the “Condition” as recorded in that selected survey. Items that were not part of the survey are shown as grey icons. Selecting each survey in turn will visually show how the condition of the item has changed over time.

Actions on Icons.

Items can only be created or updated when a specific survey has been selected in the survey filter at the top of the page. In addition that survey must be in the active state and the logged in user must be currently assigned to the survey – otherwise the buttons will be greyed out.

First click on the ‘action’ button along the top of the map, then click on the icons to carry out the selected action.

• New: Click on the map to create a new tree or item of furniture.
• Replicate: Click on an existing icon, then click on the map to create a duplicate. This action copies the data from the existing item to fill in the initial data for the new inspection.
• This feature is especially useful for creating avenues and groups of similar trees.
• Remember to update the reference for this new item.

• Re-survey: Create a new inspection record for the selected item.
• The map shows grey icons for items that have not yet been surveyed as part of the selected survey. You click on a grey icon to create a new inspection record for that tree/item. When you have finished, the icon will become coloured to show the Condition you have just recorded.
• The initial values are copied from the selected icon – you should change these as required. In this case: the reference, species, etc. will (normally) remain unchanged  – its the same tree or bench!
• The original inspection is unchanged and so an audit trail is maintained of inspections carried out for different surveys.
• Move: Click and drag the icon to a new position.
• This feature changes (corrects!) the item’s position in the selected survey. The position of the item that was recorded in any previous inspections remains unchanged – this is to preserve the audit trail of the previous surveyor’s data.
• Edit: Edit the item’s inspection record.
• This feature changes the data in the selected survey. This allows extra information to be added or existing values to be changed.
• Note: there is no audit trail of these edits. The audit trail is kept for the different inspections carried out in different surveys (not within the same survey).
• View: View the inspection record.
• Delete: Delete the item.
• A pop-up form asks you to confirm the deletion and to remind that this action cannot be undone.
• If the deleted tree/item had no other inspections then it has been completely deleted.
• If the deleted tree/item has another inspection in a different survey, then the icon will still appear on the map – but it will be coloured grey to show that it is not part of the selected survey.